Description of the Departments of the Ghana Fund
The following are descriptions of the various departments and agencies of the Ghana Fund, and are not in any way job descriptions for any particular person.
Interns are considered on permanent basis and will be expected to assist with daily administrative duties, however, due to changing job requirements and personnel needs, an intern’s qualifications and competencies together with the number of requests for placement in particular offices, criteria for placement will largely vary.
CHIEF OF STAFF
The Office of the Chief of Staff is responsible for directing, managing and overseeing all policy development, daily operations, and staff activities for the Chief Executive Officer. The office will coordinate and communicate with all departments and agencies of the Fund.
The Office is responsible for the planning, organisation, and implementation of the CEO's daily and long-range schedules. All requests for appointments, meetings, or time with the CEO must be directed through this office. In addition to scheduling the CEO's time, this office is responsible for the design and structure of activities at every location outside the Ghana Fund offices that the CEO and Trustees will visit.
The Office of the Chief of Staff is the primary coordinator of activities that seek to explain and promote the CEO's ideas on policies. Speech-writing and communications research operations.
Additionally, the Office is responsible for recruiting, screening, and recommending qualified staff and candidates for various positions and promotions.
FINANCE & ADMINISTRATION
The Office of Finance and Administration directs the management and administrative functions of the entire Ghana Fund operations and has oversight responsibilities for all of the agencies of the Executive Office of the President. Additionally, The office also serves as a liaison between the Ghana Fund and State Agencies that provide operational support to the Ghana Fund.
FUND MANAGERS
The Fund Manager’s Office is responsible for the following among other things: establish internal controls at the departmental level, maximize cash flow through effective internal procedures, timely billing, collection and depositing of revenue, maintain positive fund balances and cover deficits throughout the fiscal year, be aware of institutional policies concerning fund management, ensure compliance with fund purposes and/or restrictions, and ensure sufficient budget is available to support anticipated expenditures for the entire fiscal year.
NEW PROJECTS
The Office of New Projects is responsible for new projects development from initiation to realisation, and making sure the work gets done efficiently and satisfactorily. Every project starts as an idea. It’s the responsibility of the New Projects Office to work with internal stakeholders and external beneficiaries to define that concept and create a process to bring it to fruition. This includes setting and managing beneficiary expectations, developing a detailed project plan, defining the scope of the project, understanding project risks and assigning team members to specific tasks. Keep beneficiaries up-to-date on the development process and ensure that beneficiaries are satisfied with the project delivery and performance.
PROJECTS CONTINUITY
All Ghana Fund projects are designed for long-term sustainability and efficiency, and the Projects Continuity Office is responsible for the supervision of project operators and actors to ensure that growth patterns and strategies are strictly followed, projects remain largely self-sustaining and efficient. The Office is also responsible for keeping the Ghanaian public updated on the progress and growth each project.
PUBLIC AFFAIRS
The Office of Public Affairs is responsible for ensuring that the CEO is aware of the concerns of any Ghanaian citizen. The office will liaise with the Office of the Chief of Staff and the Office of the CEO on matters of policy that of concern, and provide feed-back and public education with support from the Office of the Press Secretary.
It is also responsible for promoting the Fund’s priorities through outreach to concerned and public interest groups. This includes planning Ghana Fund briefings, meetings and large events with the CEO, Chief of Staff, and relevant Ghana Fund staff.
COUNSEL TO CEO
The Counsel advises the Chief Executive Officer on all legal issues concerning the Office of the Chief Executive Officer and the Ghana Fund. The Counsel's Office is responsible for advising on legal aspects of policy questions, legal issues arising in connection with the CEO’s decision to sign or reject instruments requiring his signature, questions on ethics, financial disclosures, conflict of interest during and post-employment, statutory requirements, and the separation official business from political activities. The Counsel's Office is also responsible for reviewing statements to be made by the CEO, and handle lawsuits brought against the CEO in his role as Trustee and Chief Executive Officer as well as lawsuits brought against the Ghana Fund.
TRAVEL OFFICE
The Travel Office is responsible for handling all travels and hotel arrangements for all staff of the Ghana Fund. The staff of the department shall also be responsible for the management of travel and hotel arrangements including local transportation for visiting guests.
PRESS SECRETARY
The Office of the Press Secretary has the primary responsibility of providing information to the press in accordance with the Ghana Fund press relations policies. It is the press contact and also responsible for the management of press meetings, preparing the CEO for press interviews, briefing staff and preparing staff for press meetings. The Office of the Press Secretary will coordinate the CEO’s weekly and monthly television address, video recordings, selected or approved social media feeds, and also provide the press with access to and information about various Ghana Fund events.
The Office of the Press Secretary will maintain a library of photographic and videographic materials and documentations. The office is responsible for editing and researching photo requests for the media, and individual photo opportunities.
SAFETY & SECURITY
The Safety and Security Office has oversight responsibilities within all Ghana Fund premises and assets, and also ensure that safety and security measures at all project sites are in strict compliance with the policies of the Ghana Fund as well as any statutory requirements.
The Office will:
- plan and carry out security measures and measures to avert danger;
- assess potential dangers and take security measures;
- review and monitor adherence to relevant protective and security regulations, in particular those governing safety at work, fire prevention, environmental protection and data protection;
- test the proper functioning of safety and security installations and take measures in case of faults or short-comings;
- identify the way weapons work and their risk potential;
- able to react in an appropriate manner in the case of major emergencies;
- observe developments in the safety and security sector and assess the resulting impact on the Fund’s range of services;
- ensure projects beneficiary safety and security at all times through programmatic interventions; and
- investigate, clarify and document security-relevant facts and circumstances.
AUDIT & EVALUATION
The Office of Audit and Evaluation is responsible for providing professional and objective oversight functions designed to improve operational efficiency and effectiveness, to reinforce a culture of accountability and to strengthen the ethical climate of the Ghana Fund. It will assist the CEO in fulfilling the oversight responsibilities in respect of management, staff, and resources of the Ghana Fund by conducting investigations, internal audits, inspections, evaluations and other forms of assessment.
The Office will be planning, designing and developing the annual audit and evaluation programme, following an evidence-based and objective-centric approach, deliver and present high quality audit, evaluation, analysis and other assessment reports that clearly, fairly, and impartially communicate findings, risks, and recommended actions, with an analysis of root causes, patterns or trends as applicable, and contribute to innovation within the Ghana Fund through continuous professional development, participation in oversight professional practice groups, and horizon-scanning.
CONTRACTORS OFFICE
The Contractors Office is responsible for negotiating, creating, and tracking contracts between Ghana Fund, businesses and their suppliers or vendors. The Office will work with the purchase of goods and services, review proposals, and select the best options. It will also be responsible for drafting initial contracts, reviewing client contracts for accuracy when they are returned, obtaining more information or signatures when required, and scanning and uploading contracts into our system.
STRATEGIC FOREIGN INVESTMENTS
The Strategic Foreign Investments Office coordinates investment decisions processes with respect to international economic issues, risks and investments. The Office ensures that economic policy and investment decisions and programmes are consistent with the Fund’s stated goals, and ensures that those goals are effectively pursued.
RESEARCH & DEVELOPMENT
The Research and Development Office collects data to analyse the performance of projects through implementation to beneficiary satisfaction; Conduct research to verify the viability of new projects and products. The Office is responsible for project documentation during the pre-construction phase to provide clear direction to the project team and to reduce risk for Ghana Fund.
EXECUTIVE CLERK
The Executive Clerk's Office is responsible for the preparation and disposal of all official documents. It will communicate the CEO's policies to the Ghanaian public. The office will also keep the CEO informed as much as possible about the public's concerns and interests by analysing and responding to the CEO's mail, e-mail, and telephone calls received over the Public Comment Line. In addition, the department will perform individual case-work and assist persons seeking help from the Ghana Fund, oversee Volunteer Programmes, prepare messages and proclamations on behalf of the CEO, and acknowledge gifts given to the staff of Ghana Fund.
